Site Coordinator's Checklist

This checklist is a great reference tool for managing the tasks and information needed to receive "Are We Safer in the Dark?". It will allow you to keep all related information in one location, which is convenient in the event of a problem.

Title:	"Are We Safer in the Dark?"
Day/Date/Local time:	March 13 from 1:00pm- 2:30pm EST, local programs to follow
Site coordinator(s) (include the names and telephone numbers of all involved):
Technical coordinator (Name/Telephone):
Test time:
Satellite:
Transponder/Frequency:
Estimated number of participants:
Room Reservations
Location:
Seating capacity of room:
Day/Date/Times reserved:
Meal/Refreshments:
Signs (if needed):
Equipment Reservations
Telephone line(s):
Telephone line for troubleshooting:
Technical assistance booked:
Materials for Sign-in Table
Number of attendees:
Pens/Pencils/Paper
Financial
Site registration fee paid:
Participant fees paid by individuals (if applicable):
Day Before Satellite Teleconference
Pick up signs (if necessary).
Confirm correct number of materials.
Pick up any materials being duplicated.
Organize registration/program materials.
Notify information desks at site location of time and room.
Day of Satellite Teleconference
Put up signs (if necessary).
Notify information desks at site location of time and room.
Deliver registration/program materials to registration table.
Have technical coordinator set up and test the equipment.
Set up/test telephone and fax.
Brief registrar of conference details.
Check that technical coordinator is testing satellite signal.
Hand out evaluation forms.
Collect evaluations forms.
Take down signs (if necessary).
After Satellite Teleconference
Make copies of evaluations and return originals to OpenTheGovernment.org.
Fill out online survey for host sites.

02/28/2006

Site Coordinator's Checklist

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